“RESEARCH RECORDS are recorded research information, data and materials, in whatever form or medium, that are created or acquired in the process of performing research,”
– Harvard University, Office of the Provost, 7/1/2011
“At the direction of Provost Steve Hyman during the 2010-2011 academic year, the Sponsored Administration Leadership Committee (“SALC”), in collaboration with faculty and administrators at several Schools, the University Chief Information Officer, the University Archives, the Office of the General Counsel and the Office of Technology Development, outlined a set of basic principles to guide the retention and maintenance of research records by Harvard faculty and staff. In June 2011, outgoing Provost Steve Hyman and incoming Provost Alan Garber adopted these Principles and appointed Anne Margulies, University CIO, and Karen Emmons, HSPH Associate Dean for Research, to chair an ad hoc committee comprised of faculty and administrators to expand upon these principles and to prepare guidance applying these principles to the wide range and various methods of research at Harvard.”
– Retention and Maintenance of Research Data: Principles and Frequently Asked Questions (“FAQ”)
Consistent with the FAQ document, are a set of guidelines, issued from the Office of the Vice Provost for Research, addressing the retention and management of research records, including research data. These guidelines provide comprehensive information on identification, management, storage and disposition of research records and data. It is important for faculty and researchers to understand these principles and guidelines in order to remain compliant with Harvard University policy, as well as policies of outside funding agencies.
The Archives and Records Management Program at Harvard Medical School is able to offer support with:
- Research Record/Data identification and review
- Recommendations for Archiving, storage, etc.
- Guidance in documentation
- Implementation of policies
- Ongoing support and advice
Contact ARM by email, phone 617-432-6194, or fax 617-432-4737 for more information.