Your office may find the following forms helpful as you maintain your account, send records to be stored off-site at the Harvard Depository, or securely destroy or archive your records.

Setting up and Maintaining Your Account

ARM Form

Document Type

Form Description and/or Instructions

Medical Area Contract

Adobe Acrobat (.pdf)

Medical Area offices wishing to set up an account with the Depository should use this form.

Harvard Depository Authorized User Update Report

 

Call the ARM Program (2-6194) to receive a report listing your authorized users. Return the updated and signed form to the ARM Program.

Transferring Records to the Depository

ARM Form

Document Type

Form Description and/or Instructions

Depository Transfer Checklist

Adobe Acrobat (.pdf)

Please complete all checklist steps when sending eligible records to the Harvard Depository.

Transmittal Cover Sheet

MS Word 97 (.doc)

One of two transmittal forms required when sending records to the Harvard Depository.

Box and Folder Lists

MS Excel 97 (.xls)

A detailed listing of the contents of the boxes you are sending to the Depository.

Destroying Records

ARM Form

Document Type

Form Description and/or Instructions

In-Office Destruction Documentation Form

MS Word 97 (.doc)

Used to document the destruction of records in your office whose retention period has expired.

Archiving Records

ARM Form

Document Type

Form Description and/or Instructions

Archival Transfer Checklist

Adobe Acrobat (.pdf)

Checklist for departments to use when sending permanent records to the Archives

Archival Folder List

MS Excel 97 (.xls)

A detailed listing of the contents of the boxes you are sending to the Archives.

Email ARM or call 617-432-6194 for more information or records management help.